A Guide to Fire Safety for Your New Scottish Office

Moving offices in Scotland is an exciting milestone. Between the new layout, improved facilities,

and a fresh environment for your team, there is plenty to celebrate. However, before the boxes are

unpacked and the coffee machine is plugged in, there is one essential step to ensure your business

is both safe and compliant.

In Scotland, fire safety is governed by the Fire (Scotland) Act 2005 and the Fire Safety (Scotland)

Regulations 2006. These laws place a "duty of care" on the employer or "Duty Holder" to ensure the

safety of everyone on the premises.

Understanding the Legal Requirement: Day One Compliance

A common misconception is that there is a "grace period" for fire safety when moving into a new

building. In reality, your legal responsibility begins the moment you take control of the keys.

The Fire Risk Assessment (FRA) Under Scottish legislation, you are required to carry out a fire risk

assessment to identify hazards and protect "relevant persons" (staff, visitors, and neighbors).

Failure to have a valid assessment in place can lead to:

• Enforcement Notices: The Scottish Fire and Rescue Service (SFRS) can halt your operations until the building is deemed safe.

• Insurance Voids: Most commercial insurance policies in Scotland require proof of a professional FRA; without one, a claim may be rejected.

• Legal Liability: In the event of an incident, the Duty Holder can face significant fines or legal action for non-compliance.

Identifying Unique Risks in Scottish Properties

Whether you are moving into a historic tenement in Edinburgh or a modern industrial unit in

Aberdeen, every building presents unique challenges.

• Heritage Buildings: Older structures often have "hidden" voids where fire can spread undetected, or materials that do not meet modern fire-resistance standards.

  
  

• The Moving Process: The act of moving itself creates temporary risks. Cardboard boxes, packing materials, and temporary wiring can obstruct escape routes or provide fuel for a fire.

  
  

• Occupancy Changes: How you use the space may differ from the previous tenant. A room that was a low-risk storage cupboard for them might become a high-risk server room for you.

Supporting Your Team’s Safety

Your staff are your most valuable asset, and their safety depends on clear communication. A new

office means new escape routes and assembly points that they aren't yet familiar with.

Key Tip: Conduct a "walk-through" on the first morning. Ensure every team member

knows at least two ways out of the building and where the fire assembly point is

located.

It is also vital to consider Personal Emergency Evacuation Plans (PEEPs). If you have employees

with mobility issues, hearing impairments, or other needs, your fire safety plan must specifically

detail how they will be assisted during an evacuation.

For a better safety plan, contact team Anne.